CLARK - Current Openings

18 April 2007

Administrative Assistant

Position Objective/Summary:

Performs all administrative and clerical support to the Sales & Dealer Services departments. Responsible to perform related functions to ensure all the departments operations flow smoothly. Position is responsible to create and maintain various documents, databases, and reports.

Essential Functions:

Provide clerical & administrative support to the assigned departments as needed to include but not limited to correspondences, mail merges, presentations, mass mailings, reports and special projects
Process regular monthly mailings to dealers
Create and maintain monthly measurement reports and charts
Assist in creating and maintaining dealer profiles
Order new dealership materials as needed (i.e. decals, literature, hats etc)
Maintain various databases related to but not limited to dealerships, promotional pay bonuses, dealer bonus payouts, dealer discounts, dealer directory and dealer distribution lists
Responsible to maintain dealer directory
Coordinate and participate in the planning, and execution of various meetings, conferences and events
Responsible for various presentations and reports as requested
Distribute and route departmental mail (internal & external)
Assist Tech Publications with Parts Pro authorization requests and CD-ROM shipping
Provide Back up support to Receptionist area and Legal assistant as needed
Provide administrative support for sales employees on dealer related requests (price pages, CD’s forms etc.)
Process dealer discounts, adjustments, and truck promotional pay bonuses
Coordinate and set up lunches for onsite meetings as needed
Filing as needed
Performs other related duties as required.

Basic Qualifications:

High School graduate with minimum of three years of administrative support in a fast paced environment
Excellent Customer Service skills.
Strong interpersonal skills
Ability to maintain professional attitude in dealing with a variety of people.
Ability to handle confidential information.
Highly organized, strong time management with the ability to prioritize.
Ability to work on many projects simultaneously without supervision. Self-motivated, assertive, and proactive attitude.
Strong computer skills including Access, PowerPoint and Excel
The ability to complete a high volume of work while maintaining exceptional quality and attention to detail

Disclaimer:

This position description is not intended and should not be construed to be an exhaustive list of all responsibilities, skills, efforts or working conditions associated with the job; it is intended to be an accurate reflection of those principal job elements essential to the job.

Incumbents may be required to perform other duties as assigned or as required by the needs of the business.

CLARK Material Handling Company retains the discretion to add to or change the duties of the position at any time.

Sherry Myers, PHR
Human Resources Manager

CLARK Material Handling Company
700 Enterprise Drive
Lexington, KY 40510

Phone: (859) 422-6537
Fax: (859) 422-7476<
Mobile (859) 619-9422